privacy policy

PRIVACY POLICY

Polt AI, Inc. (“Polt,” “we,” “us,” or “our”) is committed to maintaining privacy protections for its users.

This Privacy Policy (this “Privacy Policy”) is designed to help you understand how we collect, use, and safeguard the information you provide to us and to assist you in making informed decisions when using our websites, mobile applications, software, and other products and services (collectively, the “Services”). “You” refers to you, as a user of the Services.

This Privacy Policy is incorporated into and is subject to the Polt Terms of Use (the “Terms”) and any applicable Master Services Agreement (“MSA”) between you and Polt. Capitalized terms used but not defined in this Privacy Policy have the meaning given to them in the Terms or MSA. By accepting our Terms or MSA and using our Services, you consent to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.

In our role as a service provider, we process Personal Information on behalf of the businesses that use our products (our “Customers”). Our Customers use our Services to run their businesses and, in doing so, may collect Personal Information about their own employees, contractors, clients, and partners. We process such Personal Information on the instructions of our Customers, which are the entities responsible for the lawful processing of that data. To understand how a Customer processes your Personal Information, please contact that Customer and refer to their own privacy policies.

Information We Collect

We obtain personal information from various sources. The information we may collect via the Services falls into the categories below:

1. Information You Provide to Us Directly.

a.​Personal Data.  Personally identifiable information, such as your name, shipping address, email address, and telephone number that you voluntarily give to us when you register for an account, subscribe to our Services, respond to surveys, or otherwise contact us.

b.​Financial Data.  Financial information, such as data related to your payment method (e.g., valid credit card number, card brand, expiration date) that we may collect when you make a purchase. All financial information is stored and processed by our payment processor, Stripe, and we encourage you to review their privacy policy.

c.​Communications.  We maintain records of your marketing preferences and the emails and other communications that you send us, such as customer support inquiries.

d.​Job Applications.  We will collect any information you provide to us when you apply for a job with Polt, including your resume and references.

2. Information Collected by Automated Means.

a.​Log and Usage Data.  Information our servers automatically collect when you access the Services, such as your IP address, browser type, operating system, access times, and the pages you have viewed.

b.​Location Information.  If you enable your mobile device to send it to us, we may collect and store your location information, including GPS coordinates, to provide location-based services such as optimizing logistics routes or tracking shipment progress. You can change our access or permissions in your device’s settings.

c.​Third-Party Analytics.  We work with services like Google Analytics, which use cookies and similar technologies to collect and analyze information about the use of the Services and report on activities and trends.

3. Information from Other Sources.

a.​Data From Third-Party Services.  We may collect user information from other services if you connect your Polt account to a third-party service (e.g., a social network or single sign-on service), including your name, username, and email address.

How We Use Your Information

We use the information we collect for the purposes described below. Having accurate information about you permits us to provide you with smooth, efficient, and customized experience.

1. To Provide and Customize Our Services.  We use your information to create and manage your account, process payments, and deliver the Services you requested. We also use it to personalize your experience, for example, by using location information to determine language preferences or display accurate date and time information.

2. To Communicate With You.  We use your information to send you transactional and administrative messages regarding your account, subscription, or other Service-related announcements, and to respond to your comments, questions, and customer service requests.

3. For Marketing and Promotion.  We may use your information to contact you with information about our products and services. Most marketing messages we send will be by email, and you may unsubscribe at any time by following the instructions within the email.

4. To Improve and Monitor Our Services.  We analyze how the Services are accessed and used to evaluate and improve our platform, including developing new products and features.

5. For AI and Machine Learning.  We may use aggregated and de-identified data to train our proprietary machine learning models to enhance and improve the Services. We may also use the output generated by AI features to further improve and enhance the Services. We do not use AI or machine learning to make automated decisions that would have a legal or similarly significant effect on you without human oversight.

6. For Security, Compliance, and Enforcement.  We use your information to maintain the safety, security, and integrity of our platform, to monitor activity to enforce our Terms of Use, to prevent and investigate fraud or other unauthorized activity, and to comply with applicable legal requirements.

How We Share Your Information

We do not sell, rent, or otherwise disclose your personal information to marketers or unaffiliated third parties for their own marketing purposes. We share your personal information with trusted entities, as outlined below.

1. Third-Party Service Providers.  We may share your information with third-party vendors and service providers who perform services for us or on our behalf, such as payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance. We limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions, and we require them to agree to maintain the confidentiality of such information.

2. Affiliates and Business Transfers.  We may share your information with our corporate affiliates. We may also share or transfer your information in connection with, or during negotiations of, any merger, acquisition, sale of company assets, financing, or other business transfer. We will require the receiving party to honor this Privacy Policy.

3. Advertising Partners.  We may share certain information with third-party advertising partners to provide ads that we think may interest you. However, mobile information collected for text (SMS) communications will not be shared with or sold to third parties or affiliates for their marketing purposes.

4. To Comply with the Law and Protect Our Rights.  We may disclose your information if we believe it is necessary to respond to legal process, comply with applicable law, investigate or remedy potential violations of our policies, or protect the rights, property, and safety of ourselves or others. This includes exchanging information with other entities for fraud protection.

5. With Your Consent.  We may disclose your personal information for any other purpose with your consent.

Third-Party Services

This Privacy Policy only addresses the use and disclosure of personal information collected by Polt. You should be aware that when you are using the Services, you may also use or be directed to other websites, applications, or services of third parties that are beyond our control. Polt is not responsible for the privacy practices of third parties or the content of their websites, applications, or services. We encourage you to read the posted privacy policy whenever interacting with any third-party website, application, or service.

Data Security

We use administrative, technical, and physical security measures, including encryption for data in transit and at rest, to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. WE CANNOT ENSURE OR WARRANT THE SECURITY OF ANY INFORMATION YOU TRANSMIT TO US, AND YOU DO SO AT YOUR OWN RISK.

Data Retention

We will only retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process it, and applicable legal requirements. When data is no longer necessary for these purposes, we will take measures to delete or de-identify it. Following termination or deactivation of your account, we will have no obligation to maintain or provide any of your data and may thereafter delete all such data in our systems, unless legally prohibited.

Cookies and Similar Technologies

We may use cookies, web beacons, tracking pixels (such as the Meta/Facebook Pixel), and other tracking technologies on our Services to help customize the platform and improve your experience. We use these technologies for several purposes, such as keeping you logged in, understanding how our Services are used, and for analytics. Third-party technologies may be used to measure the effectiveness of our advertising and to understand user actions on our platform. Most browsers are set to accept cookies by default. You can usually choose to set your browser to remove or reject browser cookies, though this could affect the availability and functionality of our Services.

Your Rights and Choices

We provide you with the ability to exercise certain controls and choices regarding our collection, use, and sharing of your information.

1. Account Information.  You may review or change the information in your account at any time by logging into your account settings. You may also decline to share certain personal information with us, in which case we may not be able to provide some features of the Services.

2. Promotional Communications.  If you receive commercial emails from us, you may unsubscribe at any time by following the instructions contained within the email. Please be aware that if you opt out of receiving commercial emails, it may take up to ten (10) business days for us to process your request, and you will continue to receive administrative and transactional messages from us regarding the Services.

3. SMS / Text Messages.  You can opt-out of receiving text messages from us at any time by replying STOP to any message you receive from us.

4. Geolocation: You can prevent our collection of location information at any time by changing the preferences on your mobile device.

5. Do Not Track.  Some web browsers incorporate a “Do Not Track” feature. Because there is not yet an accepted standard for how to respond to Do Not Track signals, our Services do not currently respond to such signals.

Children's Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information.

International Data Transfers

Our Services are hosted and operated in the United States. If you are using our Services from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where our servers are located and our central database is operated. The data protection and other laws of the United States might not be as comprehensive as those in your country. By using our Services, you consent to your information being transferred to our facilities and to the third parties with whom we share it as described in this Privacy Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Polt

If you have questions or comments about this Privacy Policy, please contact us at:

Polt AI, Inc. 

Attn: Legal Department
801 West Bay, Suite 233
Largo, FL 33770

E: legal@polt.ai
T: (888) 450-POLT (7658)